of Employer Policies
policies and procedures that provide employees assistance in obtaining
a better understanding of the workplace environment and terms and
conditions of their employment. Policies and procedures in the private
sector are frequently found in employee handbooks that are received
during the hiring process and reissued on a periodic basis as amendments
and changes occur.
provide employees an understanding of day-to-day issues impacting
their employment. These include employment status, privacy issues
including electronic communications, leaves of absence, and related
matters. A handbook that is carefully prepared and regularly updated
can be a valuable document for employers with respect to employee
grievances and litigation. Conversely, a handbook can become a serious
liability for an employer if not prepared in a thorough and conscientious
manner and maintained on a continuing basis.
examples of policies addressing "at will employment, drug and
alcohol, electronic privacy, workplace searches, and workplace violence."
Some of these policies are common to many employers while others
such as workplace searches and workplace violence are not as often
available. These policies are not legal documents and are intended
only to provide assistance and a better understanding of the general
contents, terms, and provisions that are found in each. These examples
will frequently be found in employee handbooks that include provisions
for disciplinary action up to and including termination for violation
of a company policy.
Associates for assistance in developing your workplace policies,
procedures, and related documents.
At-Will Employment Agreement
and agree that my employment with (name of employer)
is "at-will." This means that either (name of employer)
or I can terminate my employment at any time, for any reason, with
or without cause, and with or without prior notice. I have entered
into my employment relationship with (name of employer) voluntarily
and acknowledge that there is no specified length of employment.
This at-will employment agreement is intended to be the final and
complete expression of the agreement between (name of employer)
and me as to the nature of our employment relationship. It cannot
be changed at any time during my employment except by a written
contract signed by me and the (name of executive).
I agree that
no statements, promises, disciplinary systems, statements in the
employee handbook, awards of recognition, policies, practices, conduct
of any officer or employee of the company including, without limitation,
the award of bonuses, salary increases, promotions, performance
reviews, offer letters, memoranda, or other communications of (name
of employer), verbal or written, or any other event or representation
will be effective to change the at-will nature of my employment.
This at-will statement shall be interpreted consistently with all
other statements of at-will policy, which are contained in the employee
handbook or other at-will agreements, statements or written policies
of (name of employer).
(Name of employer)
employees have access to computers, fax machines, and other electronic
communications equipment. Computer programs available to employees
include "e" mail, voicemail, the internet, intranet, electronic
bulletin boards, and other communications available now and/or in
the future. The use of electronic communications equipment and/or
programs is for the purpose of official business of the (name of
The (name of
employer) has the right to access, disclose, and monitor all electronic
communications. Under no circumstances is the (name of employer)
electronic communication's system to be used to send copies of documents
in violation of copyright laws or which access to is restricted
by workplace rules, regulations, and procedures, or by Federal or
State security laws or regulations.
I have read
this Electronic Communications Policy. I have had the opportunity
to ask questions concerning this policy. My questions have been
I have received
a copy of the (name of employer) Electronic Communications Policy.
Drug Free Workplace
The (name of
employer) is committed to providing a safe, efficient, productive
and drug-free work environment for its employees. The (name of employer)
values a safe and healthy work environment, and in that regard prohibits
the following: possession, control, use, distribution, transfer,
or sale of alcohol, illegal drugs, or narcotics on the employer's
premises, or during working hours. Use of these substances whether
on or off the job can adversely affect an employee's work performance,
efficiency, safety, and health. In addition, the use or possession
of these substances on the job constitutes a potential danger to
the welfare and safety of other employees and exposes (name of employer)
to the risks of property loss or damage, and injury to other persons.
The use of prescription
drugs and/or over-the counter medication may adversely affect an
employee's job performance. Any employee who is using prescription
or over-the counter drugs that may impair the employee's ability
to safely perform the job, or affect the safety or well-being of
others, must notify a supervisor of such use before starting or
The (name of
employer) is committed to providing a safe and healthy work environment
for the benefit of its employees and customers and will not tolerate
workplace violence, including threats or intimidation, against anyone
including employees, customers, and vendors.
is defined as any implied, suggested, or actual physical act or
gesture that causes injury to or threatens the safety of an employee,
customer, or the workplace including threats or intimidating behavior
that are directed with the intent to do emotional harm.
of or actual violence, both direct and indirect, should be immediately
reported to a supervisor, any other management employee, or the
An act or threat
of violence is serious. Anyone determined to be responsible for
threats of or actual violence or other conduct that is in violation
of this policy will be subject to prompt disciplinary action, up
to and including termination of employment.
The (name of
employer) wishes to maintain a work environment that is free of
illegal drugs, alcohol, firearms, explosives, or other articles
brought on the employer's property with the purpose of being used
as a weapon, and other improper materials. The (name of employer)
prohibits the possession, transfer, sale, or use of such materials
on its premises.
lockers, vehicles, and other storage and security devices provided
for the convenience of employees remain the sole property of (name
of employer). The employer reserves the right to search employer
owned or controlled property. A search may occur at any time, with
or without prior notice or consent, consistent with business necessity
and the concern for providing a safe work environment for the health
and welfare of employees and customers of the company. A search
may be conducted by any security officer, the Human Resources Manager,
or any other designated representative of the employer.
The (name of
employer) will provide company-owed locks, keys, locker combinations,
and access cards to employees for use with the lockers, desks, vehicles,
offices, and other facilities of the employer. Employees are not
permitted to use any locks or other security devices not issued
by the employer.
who fails to cooperate, when requested, in any workplace search
or who uses any locks or other security devices not issued by (name
of employer), may be subject to disciplinary action up to and including